Carry your reservation confirmation with you to your event. GPCs will not be scheduled for quizzes, exams, or paper turn-ins. Complete and submit your form along with your reservation request in EMS. 512-471-3857https://dev.pharmacy.utexas.edu/help/https://pharmacy.utexas.edu/directory/learning-resource-center. Please note that only authorized representatives for Student Organizations and department representatives are able to make requests. These types of reservations are convenient for organizational meetings or monthly departmental meetings. What does the violate building hours message mean? ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information. Yes. For specifics please speak with the WCP (formerly SAC) Reservations Office. The 500-seat B. Iden Payne Theatre provides the perfect setting for plays and dance performances, allowing audiences a close-up look at the action onstage. The South and West Patio areas may be reserved through the "Outdoors/A-frames/Banners/Jester Tables"optionon Mazevo. There are many reasons why your room is not showing up. EMS Software is a room scheduling platform with an online reservation request portal. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. Our mission is to create, maintain, certify, and protect University records of courses, degrees, and students. Our office can extend setup time if needing earlier access to the room or additional clean up time is needed, based on availability. If your room is not open, contact Facilities Service Center line at 471-2020. Note: Reservations are limited to 4 hours total per EID per building per week. Permanent building occupants shall submit their requirements for meeting space per semester online through Mazevo. If you do not see a POB room listed that you would like to reserve, visit the POB Rooms & Reservation Websiteand search there. All meeting rooms are self-service and should be cleaned/reset by the users. We have a new reservation system - Mazevo! The Student Services Building (SSB) tablecloths are to be used only in the building. A wide range of indoor and outdoor facilities/spaces are available featuring accommodations to serve groups of all sizes. Please submit requests at least 2 working days in advance. The standard WCP event rooms have flexible meeting furniture that can be arranged to meet your preference keeping in line with each room's capacity. Faculty and non-student staff members can reserve rooms on campus for classes, exams and review sessions through the Office of the Registrar at 512-475-7600 or Email: scheduling@austin.utexas.edu. Food is not allowed in the classrooms and conference rooms. Food is only allowed in POB if catered from O's Campus Cafe. This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). NMS 1.210 has some equipment failure. The University Unions catering is the buildings preferred caterer. Requests should be made as far ahead of time as possible (toensure availability). Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. All conference rooms are searchable in the Global Address List (GAL) by building code and room number. Phone: 512 475-7600 Who do I talk to about events at the WCP? The Winship Circle Amplified Sound Area is the grassy area east of the East Mall Fountain, west of Waller Creek, and south of Winship Hall. Our office does not schedule these spaces. How do I advertise for my event in the WCP? JGB, MEZ, PAR, RLP, WAG, WCH, WCP This room off the Commons has 20 seats and is available to the UT community, with priority given to library programming, official student organizations, and UT faculty and staff. The hall also houses the countrys largest tracker organ. College of Liberal Arts You will be contacted via e-mail about your approval status. Ten meeting rooms in Student Services Building (SSB) are reserved by priority according to SSB Policies and Procedures. Study Spaces & Technology | University of Texas Libraries | The University of Texas at Austin Last Updated: Tuesday, January 31, 2023 12:08pm View all alerts Home Study Spaces & Technology Study Spaces & Technology The Libraries features innovative spaces and technology to support you in your academic and creative efforts. Benches, Tables With Seating, Grills, Bike Rack, Trees, Light Posts. These programs and events are defined as activities occurring within the fall semester as designated by the academic calendar and fall between the months of August December. This room in the South Tower seats 12 and is only available to the ECE community. Those seeking to host a program/event in which chaperones are NOT present must formally register with the Youth Protection Program office and complete a number of requirements set by the YPP. Patrons will need to coordinate evening and weekend access in advance through Building Access and Securityand bring their UT ID card to enter the building's celebrated entrance. Dance studio, hardwood floors, and mirrors. Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. UNIVERSITY OF TEXAS LIBRARIES; UTILITIES AND ENERGY MANAGEMENT; WALKER DEPARTMENT OF MECHANICAL; WIRELESS NETWORKING AND COMMUNICATI; Previous Next. Monday - Friday from 8:30 a.m. - 8:30 p.m. (No event can begin before 8:30 a.m. or end after 8:30 p.m. This means that your group has not used the reservation system yet. Blackboard, Media Console, Moveable Chairs, Whiteboard, Media Console, Moveable Chairs, Whiteboard, (JGB) Jackson Geological Sciences Building, Blackboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Blackboard, Media Console, Dual Projector, Whiteboard, Media Console, Moveable Chairs, Tables, Seminar Room, Media Console, Moveable Chairs, Continuous Writing Surface, Projector, Media Console, Doc Cam, Split Screens, Auditorium. For more information on the spaces please visit the Reservation Guide. For example, if it is November of 2014 then reservations can only be taken for the current semester, the spring semester ending in May, and the summer sessions ending in July. Classes and exams have first priority in GPCs. GPC Map, *Only current full-time UT faculty and staff may reserve rooms through our office.*. Lyndon B. Johnson Library (LBJ) West Lawn, McCombs School of Business (CBA) South Plaza, Benches, Covered Tables With Seating, Trash Bins, Trees, Music Building/Recital Hall (MRH) Northwest Lawn. POB 6.442 Web Conference Room Faculty Lounge (POB 6.102) NRG Productivity Center Group/Team Room Reservations The NRG Productivity Center Group/Team Room Reservations System is exclusively for the use of McCombs School of Business students. Full summary of cosponsorship can be found at the Institutional Rules on Student Services and Activities. No. Priority is given to FAC building occupants. outdoor space. Reservations outside of these dates will not be accepted. Both buildings feature theaters and ballrooms. For example, open flames are not permitted, and hanging of lights, signs and decorations needs special tape. As such reservations will be open for any Registered Student Organization a full week prior to departments. By reserving a room in the Student Services Building, you agree to: Please note that custodial staff are not responsible for cleaning the SSB meeting rooms. Decorations are fine but with certain parameters. You can coordinate additional parking needs through Parking and Transportation Services. Due to construction this space cannot be reserved at this time. Non-UT Login UT Login EMS allows you to manage your program details: The PCL Presentation Practice rooms are private, reservable spaces where groups of 2 or more can collaborate and UT Graduate Students: Reserve a room. If you need to modify or cancel an existing room reservation, send email to roomschedule@cs.utexas.edu. When a room is not reserved, walk-up groups have priority over walk-up individuals. Permanent building occupants shall have five working days prior to the official Mazevoopening date to make any room reservation requests through Mazevo. Use the filter tool below to find your ideal space based on capacity and/or features like a walkway or lawn. scheduling@austin.utexas.edu For technical issues, contact CNS Classroom Technology by submitting a helpdesk ticket or call 512-232-9173. Group Study Rooms and Presentation Practice Rooms are available for reservation only when hosting theLibraries. Browse - allows you to view a list of group study rooms and check for existing reservations - provides you with detailed information about equipment in each room. The building manager will clean and maintain the check-out of tablecloths. Space is currently not reservable due to construction. Reservation requests for Spring & Summer 2023 are available as of 10:00am on November 1, 2022 for Student Organizations and 10:00am on November 8, 2022 for departments and registered staff/faculty organizations. Coordinate with stakeholders to reserve: Having more people in a room than allowed per fire code violates Life Safety Code. See a complete listing of room descriptions, including furniture and equipment. Office of the Registrar This message means that the room you are trying to request is already booked by another organization for the time frame requested. Graduate students, undergraduate students, and student organizations may request use of these spaces and may use them only with a confirmed reservation. This room in the North Tower has 8 seats and is available to the CSE community, with priority given to Engineering Student Services. Course Requirements. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. Registered student groups and departments may request meeting space in the common areas of the building through the building manager. (You can also complete these steps in the default UI but we've found the scheduling assistant will catch the . Complaints of disruption shall be reported to the Building Manager. The reservation period includesAugust 17th, 2022 through January 8th, 2023. Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. Surrounded By Trees, School of Social Work Building (SSW) East Lawn, School of Social Work Building (SSW) West Lawn. Study rooms in the PCL Scholars Commons are forgraduate students only. Student Orgs will have to schedule a work order for cleaning service if they are reserving this space. Leave a GPC for the class or exam following. The Energy and Earth Resources Graduate Program has been providing the opportunity for students to pursue interdisciplinary studies in areas of geosciences, engineering, management, finance, economics, law and policy since 1981. back to top SSB Reservation Policies Who is Eligible to Reserve Rooms in SSB? Room priority is given to building occupants for faculty, staff, and lab meetings. Be sure you are familiar with the Reservation Guidelines (at the bottom of this page) before booking a room to avoid any delays or scheduling problems. Hogg Memorial Auditorium is a performing arts venue that features 1,150 seats and provides the ideal location for lectures, theatrical performances, talent shows, panel discussions, movies, and more. Portable basket units; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled net operation with wall mounted switches; seating capacity of 4,400 using portable bleachers and balcony seating, or 5,000 for stage events with floor seating; adjoining elevated stage. The times for setup vary depending on room. Students wishing to reserve rooms for study sessions must do so through staff or faculty in their academic unit. For example, for specialty rooms the setup time is longer than for standard meeting rooms. This system is more intuitive and mobile friendly. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. Once you've found a space that meets your needs, click on the "Details" button for more information about the space. Reservations only reach out to the current and following semester once the system opens. 790 fixed seats in orchestra level and 360 in balcony. Clean up the room before you leave so that it is ready for the next group. Use of the SSB public address system shall be restricted to UTPD and UT Fire officials and shall be used only in emergencies, such as a fire, tornado, etc. ASE Meeting Spaces You'll be required to submit an additional formthat can be downloaded from Box. Information about non-CS rooms in POB (formerly known as ACES) is available at the ACES facilities website. Filming on the University of Texas at Austin campus is regulated and, https://finearts.utexas.edu/cofa-resources#it, Catalogs, Course Inventory, and Credentials (Official Publications), Request to sponsor off-campus individuals or groups, Room Viewers Canvas site (info & resources), RG Room Scheduling System training presentation, Request to sponsor off-campus individuals or groups (RG 750), http://www.utexas.edu/university-communications/resources/filming-at-ut, https://www.mccombs.utexas.edu/about/tech/media-services/mccombs-comple, https://liberalarts.utexas.edu/laits/services/classroom-support/index.p, https://cns.utexas.edu/information-technology/classroom-technology, https://pharmacy.utexas.edu/directory/learning-resource-center. The EER program has offered the Master of Science in Energy and Earth Resources since December 2013 to eligible candidates. What does the First Available Booking Date Violation message mean? You may also use our Event Management System (EMS) Web App for making reservations at any time from anywhere on your computer or mobile device. This representative is required to attend a mandatory meeting to learn about the available equipment and its proper use. Please submit requests at least 2 working days in advance. Office hours, exam reviews, study groups, and organizational meetings can be scheduled in GPCs. Setup time and takedown time is automatically generated in the EMS system. The Office of the Dean of Students provides a variety of student support services along with opportunities for leadership experience, diverse student work environments, engaging programming and specialized resources. The official first day for submitting reservation requests for Spring and Summer semesters shall be the first Tuesday in November. Library group study rooms are NOT available for class meetings, review sessions or extended office hours. No instructional media. Contact the Student Organization Center for questions about updating Hornslink (512-471-3065). If you're requesting a room either in PAT 142, PAT 313, PAT 617 please review their terms and conditions on the Department of Integrative Biology Room Reservations page. This includes time allotted for setup and breakdown of event.) This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. Please click on one of the tabs below for information. If a resolution cannot be reached, locate a nearby available room and use it. Moveable tables, Moveable chairs, Big screen television, billiards tables, lounge furniture and games tables, Kitchen, Handball, provision for wallyball nets, combination of acoustical ceiling tiles and hard panel tiles, panel doors with viewing inserts, Squash, International dimensions, acoustical ceiling panels for sound absorption; individual court speaker system, (GSB) Graduate School of Business Building, Blackboard, Continuous Writing Surface, Limited Media. Catering at the William C. Powers, Jr. Student Activity Center is provided by40 Acres Catering as well as your preferredcaterers. This room in the NI Student Project Center has 6 seats and is available to the CSE community, with priority given to Longhorn Maker Studio groups. These are outlined in our policies and procedures. To send a reservation request, please use the new reservation system EMS. If you have any further questions regarding room reservations, please contact vp.operations@sec.engr.utexas.edu. Our office schedules university General Purpose Classrooms (GPCs) on behalf of the University. The "expected number of attendees" for a reservationmust fill the requested room by at least 50% of the total capacity. This room in the NI Student Project Center has 10 seats and is available to the CSE community, with priority given to Longhorn MakerStudio groups. UT Internal Users How to Become a User of the TMI Facilities How to Reserve Instruments Billing Information FAC 332 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. No more than 4 1-hour reservations may be made within one 24-hour period. Wait to enter a GPC if a class or exam is in progress. Login using your UT EID. Media Console, Continuous Writing Surface, Limited Media, Continuous Writing Surface, (PMA) Physics, Math and Astronomy Building, (PMA) Physics, Math and Astronomy Building). Events must be chaperoned. Learn more about our instrument reservation process below. A reservation for November 2015 could not be accepted at that time. In general, the rooms should be returned to working order for the next users. Click on the name of your reservation you are trying to change. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. You have many options to update your reservation details, cancel your reservation, cancel specific booking dates or add new booking dates. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART If you do choose to bring refreshments intothe Department Conference Room, please set them up on the tables located in the back of the room. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. Please call SSB Management at 512-232-2890 if supplies needs to be restocked. Reservations will include a 15 minute set up and clean up. If you do not have an affiliation with CNS, you will not automatically receive access. To request a reservation at Commons Conference Center, you may call 512-471-5898 or email a Conference Coordinator directly. No. It is strongly recommended that you make an appointment with the building management office prior to your event to review AV use. Keep in mind that this message may appear even if it only conflicts by a small fraction of the time (ex. See below for details. To accommodate the many dance groups across campus, the WCP Reservation Office limits weekly practices to a maximum of 2 hours per week for each organization. What do I do if I do not see my name under the contact list? These spaces often have flexible seating options. Only the area within the stone circle is reservable. When reservations are processed the space is taken out of available inventory. For assistance please visit their website. If equipment is not returned or if it is damaged (as determined by the Building Manager), the user of the A/V equipment is responsible for the repair or replacement of the equipment. We schedule over 30,000 special event requests and about 27,000 class sections each year for university, community, state-wide, and national events. Please use theCNS Molecular Biosciences (MBB, NMS, NHB) Rooms template. The LBJ Fountain Amplified Sound Area is the area bounded by the east edge of Robert Dedman Drive, by the first sidewalk north of the LBJ Fountain, by a line drawn tangent to the west side of the LBJ Fountain and parallel to Robert Dedman Drive, and by the base of the hill on the south side of the LBJ Fountain. Ability to reserve/request a room may be revoked if rooms are left unclean after use.DamageShould damage occur to any equipment or furniture in the reserved room that requires repair, the person who requested the room during the time the damage occurred will be charged for the cost of the repair.Cancellations Please send an email toase-rooms@austin.utexas.eduwith any cancellations or changes as soon as possible via email or at (512) 471-7593. Capacity: 231 - Media: full media console. Organized and/or amplified sound is not permitted during normal working hoursin any public areas on any level unless it is used for an event that has been approved by the Student Services Building Policy Committee. A group is defined as two or more students. TheLibraries reserves the right to limit future Group Study and Presentation Practice Room use if the system is abused. Does this mean that events are not allowed to have guest speakers? Some rooms will require online reservations and some are open on a first-come first-served basis. Click here to submit a reservation request. Registered student and staff organizations as well as departments utilize our buildings for a variety of events: from weekly meetings, banquets, special lectures, film screenings, to cultural celebrations. The University of Texas at Austin, The instructional media is run by Liberal Arts ITS group, and they should be contacted separately for access. In addition, please try to be specific with the number of attendees to ensure the room selecting will best fit your needs. This means that the time of your event is outside the determined building hours. Approved events must request room reservations through our office. If you need assistance contact: Texas Union: hospitality@universityunions.utexas.edu WCP Student Activity Center: WCPEvents@utexas.edu Student Services Building: ssbstaff@austin.utexas.edu WCP doesnt provide parking. Any external caterer must meet with the events managers to ensure there is clear understanding of what the buildings policies are. Once you've found a space that meets your needs, click on the "Details" button to view more information about the space. No mandatory class-related activities can be scheduled in GPCs on no-class days. College of Education In order to submit a room reservation request, you must be an Authorized Representative of a Student Organization that is listed in, Each RSO is only allowed 2 combined hours per week for weekly meetings in SSB & UA9. Event holders must: Request space as early as possible. Furniture or food is not allowed in the dance rehearsal room. Priority is given to FAC building occupants. Sign up in UT Learn for RG Room Scheduling System to learn how to use the system, or refresh your memory with the RG Room Scheduling System training presentation. Requests must be approved prior to scheduling a GPC if sponsoring events with: See Regents Rules and Regulations, Rule 80105 for more information. We are unable to accommodate more people than the stated capacities on our website due to fire code regulations. Perry-Castaneda Library (PCL) Corner (21st & Speedway), Tables, Benches, Trash/Recycling Bins, Light Posts, Physics, Math and Astronomy Building (PMA) Lawn, Physics, Math and Astronomy Building (PMA) Plaza, Stage, Seating Ledges, Trees, Light Posts, Located on the Northeast corner of San Jacinto Blvd and 23rd St. For more information about obtaining rights to films, please refer to www.mplc.com. What kind of space are you looking for? These programs and events are defined as activities occurring within the spring semester and summer sessions as designated by the academic calendar and fall between the months of January - July. Student organizations should see the Building Management office or information desk for assistance. By making a reservation you are agreeing to abide by the following guidelines(updated to include COVID-19 guidelines): If you have any questions or concerns about your reservation, please send an email toFAC_Building_Manager@utlists.utexas.edu. Reservations. You will receive a confirmation once the reservation is finalized. Supplies include: Departments may use their individual code to access the supply closet (G1.302). Presentation Practice Rooms are intended for use by groups that need to use the media provided. Reservation requests for Fall 2023 will be available starting at 10:00am on Tuesday, May 2, 2023 for Student Organizations and 10:00am Tuesday, May 9, 2023 for departments and registered staff/faculty organizations. For more information and a complete list of approved Priority Uses please refer to our Policies & Procedures. Please Note: UT Libraries does not provide access to private spaces for remotely proctored exams and does not support or provide access to remote proctoring software on library computers. These spaces have special policies and are of higher demand. . Specialty rooms are our larger and more unique spaces that are used for events, these include the Ballroom, the Auditorium and the Black Box Theater. Our office does not provide decorations for clients. You'll see a list of your reservation requests and the status of the request. To reserve a room for longer than 4 hours or make multiple reservations exceeding 4 hours in a given week, another individual from the group must use their EID to make the reservation. Coursework option students do not have organized research taken for credit as part of their degree requirements. This ensures that the room will be available. This system is more intuitive and mobile friendly. Classes, faculty, and staff will have priority in these rooms. Need to find a space for a meeting or event? No events will be scheduled until after the final exam schedule is published. Please review all SSB meeting room policies prior to your event. They include movable furniture, Reserve a room. Click here to reserve space. Reservations outside of these dates will not be accepted. Visit the meeting rooms page to view a list of rooms. After-hours access to the building is restricted. EMS Campus was developed for universities and is the industry leader for workspace and resource management in higher education. My organization is not listed under the clients, what do I do? UT of Austin organizations may not advertise the event as cosponsored by an off-campus organization. 2609 University Avenue (UA9) Amplified Sound Area, Battle Oaks Amplified Sound Area (Barbara Jordan Statue), Benches, Seating Ledges, Trees, Light Posts, Wheelchair Ramp, Caven Lacrosse and Sports Center at Clark Field (CLK), Chemical and Petroleum Engineering Building (CPE) Lawn, Benches, Tables With Seating, Bike Racks, Some Shade, Connally Center for Justice (CCJ) East Lawn, Creekside Residence Hall (CRH) Lawn Amplified Sound Area. Located between CMA, CMB, HSM and Whittis Ave. Two Level Patio, Covered Areas, Tables With Seating, West Mall Amplified Sound Area (Rally Space). Fine Arts AV Support Our office does not have linens or decorations for events in the WCP. Computational Engineering and Sciences- A.C.E.S. These rooms are maintained in part by those who use them. Share details about room changes with all meeting/event attendees. Wrap-Around Covered Patio, Benches, Tables With Seating (Good For Tabling Events). If so, you will need to download and install this app to use AirMedia. For assistance with locked meeting rooms, call the building management office at 232-2890 Monday-Friday, 7:30 AM-4:30 PM. ASE Building Rooms, Reservation Policies and General GuidelinesRefreshmentsRefreshments will not be provided, but you may bring your own. Are there any parameters on reserving the Black Box Theater? Read about members of our diverse and distinguished alumni community. 512-232-4400https://finearts.utexas.edu/cofa-resources#it, CBA, GSB, UTC Please ensure that if the caterer will need the driveway in order to unload, that our office is aware so that we may contact our staff and make sure the way is clear. By the users developed for universities and is only available to the room or additional up. Automatically receive access Box Theater violates Life Safety code the filter tool below find! 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